The main purpose of a catalog is to centralize all your products in one place, which saves you a significant amount of time in managing your sales.

Depending on the type of product (Miscellaneous, Service, Labor, Expenses, Stock, Second-hand), Administralis adopts different behaviors. For instance, for the "Expenses" type, which is defined for fees collected on behalf of a third party, or to activate stock management, which prevents input errors.

You can also obtain detailed statistics on your sales and products by organizing them into "Groups."

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Screenshot: List of Products

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Screenshot: Zoom on the Product Form.

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AdministraLis offers advanced management for different types of products, each benefiting from tailored features to meet the specific needs of businesses.

AdministraLis has developed specific features for each product type to optimize their use in daily management. Additionally, for each product type, additional options can be enabled, allowing for even more precise management:

The Types:

• Miscellaneous: No additional functionality!
• Service & Labor: This type activates time management, ideal for companies requiring precise scheduling of hours worked.
  It is possible to configure automatic monthly billing, which analyzes the schedule and converts the time spent into billable product quantities, saving time and increasing accuracy in invoicing.
• Stock: Allows tracking of incoming and outgoing goods while ensuring optimal inventory management.
  This provides a comprehensive and accurate view of stock availability.
• Expenses: Automatically applies the appropriate VAT controls, ensuring compliance with tax requirements.
• Second-hand: Adds a margin line in the accounting export, enabling precise tracking of profits made on second-hand goods sales.
  Stock entries for second-hand products are managed through the [Order / Second-hand] menu, which automatically generates the purchase invoice in the customer's name in PDF format. This invoice, along with the associated payment, is recorded in the purchase invoices (supplier). This ensures complete traceability and efficient centralization of operations related to stock.

AdministraLis tailors these features to simplify accounting and logistical operations, contributing to optimized and customized management according to the needs of each product.

On Administralis, you can add items either from the catalog or directly from a quote. Simply enter a reference, a label, the purchase price excluding tax, the selling price excluding tax, and the VAT rate. The form automatically calculates the corresponding amounts.

Next, you need to specify the type of item for the system. You can also classify items by categories or brands if necessary.

Depending on your business, additional fields may be displayed (size, options, delivery conditions, etc.), or for example, the sugar tax for beverages containing synthetic sweeteners.

You can also add documents such as a photo or a technical datasheet.

On Administralis, each product can be enriched with downloadable PDF documents, such as technical or commercial documentation. This EDM feature centralizes all essential information associated with products and allows easy access with a single click.

In addition to facilitating document tracking, Administralis offers automatic integration of documents into commercial proposals. When sending a commercial proposal, Administralis analyzes the products included in the offer and checks if documentation is available. If it is tagged as "shared," it will automatically be attached to the email, ensuring that the client receives all necessary information without additional steps from the user.

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Additionally, an option to reformat the headers and footers of documents can be enabled, allowing your logo to replace the supplier’s. This customization enhances your company’s branding and ensures visual consistency in the documents sent to clients.

This optimized management of product documents saves time and improves communication with clients by ensuring that the most relevant information is provided with every email.

Product Bundles allow you to group multiple items or services into a single entity, simplifying the management and sale of specific combinations. Whether for promotional offers, personalized sets, or complementary services, this feature provides optimal flexibility.

The total price of products in a bundle can be defined in two ways:

Fixed: The bundle price is predefined and remains constant, regardless of the cost of individual items.
Sum of components: The total is dynamically calculated by adding up the prices of the items included in the bundle.

This feature integrates seamlessly into your commercial management, helping you maximize sales while reducing errors and simplifying daily operations. Product Bundles are ideal for enhancing your offers and quickly meeting your customers’ expectations.

On Administralis, you can easily generate your own barcodes to optimize your warehouse management.

If you plan to sell your products in supermarkets, online, or on marketplaces, it is crucial to know that using the GTIN code is essential for referencing your items. This universally recognized unique code serves as the "language" of your products. Whether in physical retail locations or online, the GTIN ensures the individual identification of your products on a global scale, a vital step to maximize their visibility and facilitate their sale.

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The GTIN (Global Trade Item Number, formerly known as EAN, GENCOD, or UPC) from GS1 is an indispensable prerequisite for identifying and selling your products, regardless of your industry or sales channel.

A product catalog should be updated as often as possible for effective price management, allowing you to adjust your commercial margins as needed. On Administralis, you can import and export your catalog in Excel format.

During the import process, various functions will be available to you. For instance, you can print labels for products that have undergone a change.

Additionally, on Administralis, the dates of updates for purchase and selling prices are recorded and easily visible in the listings, enabling increased responsiveness in margin management.

Via Excel or your supplier's API, you can import your suppliers' catalogs directly from their respective profiles. This feature allows you to automatically add product information from the supplier's catalog during a sale if the product is not already present in your own catalog. It also enables you to update your purchase prices.

We have also developed several advanced features to optimize catalog management, such as automatic product analysis to identify those that have changed references, are no longer distributed, or have been recently added. These features ensure a continuous and accurate update of your catalog, allowing you to always have the most up-to-date information.

Additionally, importing catalogs allows for optimized supplier order management. For example, you can integrate packaging information (e.g., purchasing in cartons) and set minimum order quantities. This ensures better organization of your supplies based on packaging and order threshold constraints.